Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • All institutional names have to be anonymized - for example: a small private research university in Southeast Asia.
  • For all participating institutions, use generic names and types – e.g., secondary teacher-training college, vocational college, secondary school.
  • The submission file is in OpenOffice, Microsoft Word, RTF document file format and follows APA format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in the Submission section.
  • The Author follows APA style (7th edition), including AI references (e.g., https://apastyle.apa.org/blog/how-to-cite-chatgpt). Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring an Anonymous Reviewer/Anonymous Author Peer Review for anonymising the manuscript have been followed.
    Please note that names of locations and research sites should be removed not only during anonymous peer review, but also in the published manuscript (in line with our ethical policy).
  • The Author provides manuscript type and word count at the end of the text confirming that the word count is within the maximum limit for the relevant article type (Appendices are separate). Example: Research Article: 7,846 words + Appendix: 1,234 words; Or: Practice Report (3950 words).
  • The Author(s) acknowledge(s) that they abide by the POLICIES of the JVE, such as the Ethical Policy for conducting research with human subjects.
  • The Author(s) acknowledge(s) the Informed Consent and Confidentiality and Privacy guidelines set forth by the APA.
  • The Author(s) acknowledge(s) the Inclusive Language Guidelines set forth by the APA.
  • The Author can propose experts in the field who may be contacted by the editors for the review. (Expert reviewer names and emails should be added in the "comments for the editors" section when submitting the manuscript.)

Author Guidelines

SUBMISSION GUIDELINES

GENERAL

Guidance on using the journal platform to submit your work can be found here: https://docs.pkp.sfu.ca/learning-ojs/en/authoring

The following are the submission requirements for written contributions of all kinds:

  • Submit an original contribution neither previously published nor under consideration elsewhere.
  • Craft your submission in clear and discipline-specific English. If you are contemplating a submission in a language other than English, French, or German, contact the editors-in-chief before proceeding.
  • Keep within the word-count limits for the contribution category:
    • Keynotes: up to 8,000 words (including references, excluding appendices)
    • Research articles: up to 8,000 words (including references, excluding appendices)
    • Practice reports: up to 4,000 words (including references, excluding appendices)
  • Provide tables (if any) in editable format, not as a screenshot.
  • Supplementary materials (if any) should be placed in a separate file, one per item. It may be hosted either by the journal or the author – authors should communicate their preference –  and referenced in the text with the appropriate filename, which will be replaced with the URL in the published version.
  • Follow APA style (7th edition) for AI references, in-text citations, and the list of references.
  • The list of references must include only sources explicitly cited.
  • Include an acknowledgment section (if needed) to credit the work of any non-author contributors, and/or funding agency.
  • Include a 50-word biographical note for each author.
  • Include affiliation, city, country, e-mail, UNICollaboration membership number where applicable, and, if possible, ORCID URL for each author.
  • Include permissions to reproduce any copyrighted materials.

KEYNOTE ARTICLES

Keynote articles are contributions taking a higher-level perspective on the field, by providing overviews of new developments in technology or pedagogy, for example, or addressing conceptual, theoretical, institutional, or infrastructural issues. They may also seek to place telecollaboration and virtual exchange in a wider context – intellectual, social, cultural or political. Keynote contributions have wide latitude as to their form, style, and content. The key requirement is that they should have a broader, synthesising focus than regular research papers or practice reports. Appropriate formats include, but are not limited to, innovative theoretical perspectives, and programmatic essays. 

CLICK HERE FOR RESEARCH ARTICLE GUIDELINES

CLICK HERE FOR PRACTICE REPORT GUIDELINES

CONTRIBUTIONS IN OTHER FORMATS

Journal of Virtual Exchange will also consider submissions in other formats: video, audio, hypertext, multimedia, and so on. Such submissions will be assessed by the editors for their scholarly interest to the journal’s readership, but also for the creativity with which they exploit the affordances of the online environment. Content that might be suitable for such formats includes, but is not limited to, interviews, book reviews, and software reviews.

Submissions in other formats should be first proposed in an email to the editors-in-chief. If the editors wish to pursue the proposal further, details of the appropriate submission format will be negotiated with the proposer.

SPECIAL ISSUES

The JVE invites special issue proposals from guest editors. Please see our special issue proposal guidelines here: https://journal.unicollaboration.org/SpecialIssues

Special Issues proposals are expected to cover a specific theme which is relevant to current VE research and practice. Proposals are also expected to be global and inclusive. Thematic contributions are encouraged with an open call for submissions. Proposals for a region-specific focus are unlikely to be accepted unless it is clearly justified. Please note that conference proceedings are not considered.Our International Virtual Exchange Conference (IVEC) Special Issues are an exception as UNICollaboration is one of the supporting institutions of the conference, and we therefore offer a peer-reviewed publication option for presenters at IVEC.

PEER REVIEW PROCESS

Practice reports, research articles, and contributions in other formats that pass the editors’ preliminary desk review are Anonymous Reviewer/Anonymous Author reviewed by two peer reviewers. Possible recommendations are: Accept as-is; Accept subject to minor revisions; Resubmit following substantial revisions; or Reject. The final decision is made by the editors. Both reviews are communicated to the author(s) along with the decision. Articles which are resubmitted following substantial revisions will be subject to a second round of review, this time with reference to the author’s responses to the first-round reviews.

POLICIES

The Author(s) acknowledges that they abide by the POLICIES of the JVE. 

Copyright Notice

All our authors retain their copyright and all rights associated to their work, and what we ask in return is a mere non-exclusive right to publish their work in print and electronically. This means that authors are free to do whatever they want with their article, even republish it elsewhere, as long as the original creation is properly credited.

Each accepted article is published under a Creative Commons licence. Although we apply a CC BY licence by default to all individual articles, we believe it is fair-minded to let authors decide the level of restriction of their licence should they wish so; see our Licence policy for additional information.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.