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Author Guidelines

SUBMISSION GUIDELINES

GENERAL

As many authors find it useful to work within formatting guidelines, a Word template for submissions is available for authors who wish to use it.

The following are the submission requirements for written contributions of all kinds:

  • Members of UniCollaboration must supply their membership number with their submission in order to avoid the application of article processing charges (APCs).
  • Submit an original contribution neither previously published nor under consideration elsewhere.
  • If you are contemplating a submission in a language other than English, French, or German, contact the editors-in-chief before proceeding.
  • Keep within the word-count limits for the contribution category:
    • Keynotes: up to 8,000 words (including references, excluding appendices)
    • Research articles: up to 8,000 words (including references, excluding appendices)
    • Practice reports: up to 4,000 words (including references, excluding appendices)
  • Provide tables (if any) in editable format, not as a screenshot.
  • Supplementary materials (if any) should be placed in a separate file, one per item. It may be hosted either by the journal or the author – authors should communicate their preference –  and referenced in the text with the appropriate filename, which will be replaced with the URL in the published version.
  • Follow APA style for in-text citations and the list of references.
  • The list of references must include only sources explicitly cited.
  • Include an acknowledgment section (if needed) to credit the work of any non-author contributors, and/or funding agency.
  • Include a 50-word biographical note for each author.
  • Include affiliation, city, country, e-mail, UniCollaboration membership number where applicable, and, if possible, ORCID URL for each author.
  • Include permissions to reproduce any copyrighted materials.

KEYNOTE ARTICLES

Keynote contributions have wide latitude as to their form, style, and content. The key requirement is that they should have a broader, synthesising focus than regular research papers or practice reports. Appropriate formats include, but are not limited to: state-of-the-art articles, meta-analyses, innovative theoretical perspectives, and programmatic essays.

 

CLICK HERE FOR RESEARCH PAPER GUIDELINES


CLICK HERE FOR PRACTICE REPORT GUIDELINES


CONTRIBUTIONS IN NON-TRADITIONAL FORMATS

Journal of Virtual Exchange will also consider submissions in non-traditional formats: video, audio, hypertext, multimedia, and so on. Such submissions will be assessed by the editors for their scholarly interest to the journal’s readership, but also for the creativity with which they exploit the affordances of the online environment. Content that might be suitable for such formats includes, but is not limited to, interviews, book reviews, and software reviews.

Submissions in non-traditional formats should be first proposed in an email to the editors-in-chief. If the editors wish to pursue the proposal further, details of the appropriate submission format will be negotiated with the proposer.

ARTICLE PROCESSING CHARGES

The Journal of Virtual Exchange is run on a not-for-profit basis. Article Processing Charges (APCs) cover only the costs of our not-for profit publishing partner, research-publishing.net. The current rate is €0.025 per word in the finalised version of the manuscript, payable to UNICollaboration.

Please note:

1. There are no charges to pay at the time of submission and during the blind peer-review process. APCs are payable only for accepted articles.

2. No APCs are payable for accepted articles if at least one of the authors is a member of UNICollaboration at the time of submission. Please go to the UNICollaboration website (https://www.unicollarboration.org/index.php/join/) for member benefits, membership fees, and sign up instructions.

3. No APCs are payable for invited contributions.

ETHICS

The Author warrants that all necessary consents required by applicable law from any relevant participant, research participant, and/or other individual whose information is included in the article have been obtained in writing.

CONFLICT OF INTEREST

The Author warrants that there are no known conflicts of interest associated with this publication and that there has been no significant financial support for this work that could have influenced its outcome.


 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  7. The Author understands the following policy on Article Processing Charges - The Journal of Virtual Exchange is run on a not-for-profit basis. Article Processing Charges (APCs) cover only the costs of our not-for-profit publishing partner, research-publishing.net. The current rate is €0.025 per word in the finalised version of the manuscript, payable to UNICollaboration. Please note:
    1. There are no charges to pay at the time of submission and during the blind peer-review process. APCs are payable only for accepted articles.
    2. No APCs are payable for accepted articles if at least one of the authors is a member of UNICollaboration at the time of submission. Please go to the UNICollaboration website (https://www.unicollaboration.org/index.php/join/) for member benefits, membership fees, and sign-up instructions.
    3. No APCs are payable for invited contributions.
  8. Ethics - The Author warrants that all necessary consents required by applicable law from any relevant participant, research participant, and/or other individual whose information is included in the article have been obtained in writing.
  9. Conflict of Interest -  The Author warrants that there are no known conflicts of interest associated with this publication and that there has been no significant financial support for this work that could have influenced its outcome.
 

Copyright Notice

JVE adopts the copyright policy of the publisher, research-publishing.net, which is as follows:

“All our authors now retain their copyright and all rights associated to their work, and what we ask in return is a mere non-exclusive right to publish their work in print and electronically. This means that authors are free to do whatever they want with their article, even republish it elsewhere, as long as the original creation is properly credited.

“Each accepted article is published under a Creative Commons licence. Although we apply a CC BY licence by default to all individual articles, we believe it is fair-minded to let authors decide the level of restriction of their licence should they wish so; see our Licence policy for additional information.”

 

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