Practice Report Guidelines

A practice report provides a detailed, critical account of the design, running and evaluation of an innovative virtual exchange project. The project should not be simply a replication of projects reported elsewhere in the literature: it should be original or, if closely based on an existing project or design, incorporate significant adaptations (e.g., to design or to context of application). Submissions must be original and not published elsewhere or under consideration for another journal.

Practice Report Format

Practice Repors will typically include the following elements:

Maximum number of words: 4,000 including Abstract and References, but excluding Appendices


A Title of 10-15 words should be provided.


An Abstract of 150-200 words should be provided.


Five keywords (or key phrases) should be supplied, to include at least the subject(s) taught (e.g., German, French, intercultural communication, business communication) and any recognised virtual exchange formats or functions (e.g., tandem, pre-mobility exchange).


The Introduction should orient the reader to the project and its context, and preview key points from the following sections.


The Context section should provide at least the following details:

  • Participating institutions (names and types – e.g., university, secondary teacher-training college, vocational college, secondary school…)
  • Students – Which details are most relevant and informative will be influenced by the local context, but may include, for example,

          - Courses of study, and stage of study (e.g., final-year students of German and Business)
          - Native and target languages
          - Proficiency levels
          - Class size

  • Staff: e.g., number and roles of staff involved with the project, including authors’ role


The Objectives section should set out the rationale for the virtual exchange project, its aims, and how they relate to the aims of any associated study programmes or courses.

Project Design

A Project Design section is likely to include discussion of the following:

  • Planning:
    • Is the project based on an existing type or design? If so, what modifications have been made, and why?
    • Rationale for design choices: why this model, in this context?
    • How was the partnership established?
  • Implementation:
    • Length, schedule: how many weeks, how many hours per week?
    • Status in relationship to studies: elective / compulsory, stand-alone, blended, complementary to existing modules…
    • Activity sequence, including details of modes, platforms, etc.
    • Student learning assessment

Evaluation / Discussion of outcomes

A project evaluation section should give details of the formal evaluation methodology and findings, and may also discuss other relevant details, such as participation rates, challenges and solutions, evidence of student engagement and motivation.

[Data analysis]

Data analysis is not a requirement for a practice report, but plans for such research may be included, such as theoretical framework envisaged, methodology, and data analysis.

Conclusions and implication

The Conclusions section should include lessons learned and questions arising for future research or practice.

List of References

This is likely to be considerably shorter than for a typical research article. All references must follow author guidelines.


Appendices should not exceed 1,500 words.